A purchasing clerk at corporate headquarters checks the systemfor open requests. Based on the system’s purchase requisitions, thepurchasing clerk prepares each purchase order using the ERP system.A request may need to be split into more than one order as not allvendors supply every item. To obtain volume discounts, the clerkcombines all requests for similar items into one purchase order.Each purchase order instructs the vendor to ship the inventoryitems directly to the appropriate stores. The computer processaccesses the vendor and inventory master files and updates thepurchase order transaction file. One copy of the purchase order issubsequently printed and forwarded to receiving. Each store has areceiving dock manned by warehouse workers. When a delivery comesin from a vendor, a warehouse worker inspects the items andmanually creates a receiving report. The employee compares thereceiving report to each purchase order for quantity or itemdifferences. If there is a difference, the employee works with astore manager to resolve the discrepancy. The employee subsequentlysigns the receiving report and purchase order and keys the datainto the system to update the receive goods transaction file. Thesigned receiving report and purchase order are then filed in thedepartment numerically.
Required: Prepare a task-level document flowchart of the processdescribed above using a computer graphics software program.
