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Scenario

Company Background

Easy Bookkeeping is a new small business located at Point Cook, Victoria that Jane Anderson and her partner started six months ago. The business provides bookkeeping services, including lodging BAS and Payroll systems for small and medium businesses.

Jane works with her partner on most tasks. Easy Accounting has been providing bookkeeping related services to small businesses around the area, and the business is rapidly growing.

Jane is using outdated accounting software. She keeps a copy of each resource on her computer's hard drive and carefully files them, so they are easy to access. Jane distributes the resources to her colleagues when they need to be worked on or reviewed as email attachments, and they are passed onto each other in the same way when they need assistance.

Jane has found this shuffling of resources to be time consuming and inefficient, especially when several people need to be working on the same client documents at the same time. She feels that they are safe on her hard drive, and she backs them up regularly. With her client base increasing over the last few months, it is getting unwieldly, and her partner has suggested that she hires another bookkeeper and consider implementing a cloud-based accounting solution software.

You have been hired as the new Bookkeeper, and one of your first jobs is to determine whether there is a cloud-based accounting software solution that can address the company's resources and operational issues.

Summary of current resources:

Hardware:Software:

Microsoft Surface computers x2Microsoft Office

EPSON Fax/Printer/ScanYahoo Mail

3 Desktop computersMicrosoft Excel

1 TB External Hard DrivePowerPoint

High-Speed NBN modemGoogle Chrome/Microsoft Edge

Jane is aware that you have undertaken a course at RMIT - Introduce Cloud Computing to Business Operations, so she has asked you to advise her on the most appropriate accounting software that will assist with the implementation of Xero Cloud Accounting solution.

You need to: 3) Prepare a yearly budget catering for short and long-term priorities. Total Costs b) Perform a basic cost-benefit analysis to implement a Cloud Accounting software in the company. Total Costs Benets Year 1 Year 2 Total Benefits Calculate Return on Investment (R0! = Total Benefits/ Total Costs) = Additional Information {as a guidance that can be appliedlmodified) Cost Particulars $150 + $10 + $7 for each additional user! per month Xero Accounting Software ($1 50 + $10 + $23 = $188) $25 per user, 15 hours of online training to get certied (6 Xero training at $25 users = $150) $1892 per user! month - includes OneDrive and Microsoft Office 365 Business Microsoft Office 365 and email with security {6 it $18.92 Premium users] month = $113.52) Computer $2000 for each new employee Benefit Suggestion Reduced traveling between office and home $3,000{year Increased productivity $2,000/year Increased Customer satisfaction and revenues $1,000/year Reduced infrastructure costs $2,000/year Reduction in maintenance costs $1,500/year

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